Privacy Policy

*Important Advisory to Students**Important Advisory to Students**Important Advisory to Students**Important Advisory to Students*

Privacy Policy

Effective Date: 01 July 2025

At HBIMS (Humble Bee Institute of Marine Studies), your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application ("HBIMS App") for taking online aptitude tests and related admission activities.

This Privacy Policy applies specifically to the HBIMS Mobile App, which is used by students and applicants to appear for entrance aptitude tests, interviews, and access related academic services. By using the HBIMS App, you agree to the terms described in this Privacy Policy and consent to the collection and processing of your information as outlined below.

By downloading or using the app, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

a) Personal Information

We may collect the following personal data from you:

Full name
Date of birth
Mobile number
Email address
Educational details
Photograph or ID proof (if applicable)

b) Usage Data

We may collect non-personal information about your device and usage of the app:

IP address
Device type and OS version
Test logs and performance data
App interaction analytics

c) Test Data

Answers submitted during aptitude tests
Time taken and behavior during the test (for authentication or anti-cheating purposes)

2. How We Use Your Information

Your data is used strictly for institutional and educational purposes:

To create and manage your candidate/student profile
To conduct, analyze, and score aptitude tests
To evaluate eligibility for course admission
To communicate with you regarding test updates and admissions
To improve app performance and user experience

3. Sharing and Disclosure

We do not sell your personal information.

Your data may be shared only with:

Authorized institute staff for academic and administrative purposes
Legal authorities, if required by law
Technology partners or service providers strictly for app development and support (under NDA)

4. Data Storage and Security

All data is stored securely on encrypted servers
We implement strong technical and organizational measures to protect your data from unauthorized access or disclosure
Access to personal data is strictly limited to authorized personnel

5. Data Retention

We retain your information:

For the duration required to process your entrance and maintain academic records
Or until you request deletion, subject to institutional compliance and legal obligations

6. Your Rights

You may:

Request access or correction to your personal information
Withdraw consent and request deletion (may affect eligibility or application status)
Raise any concerns regarding data usage to our Data Protection Officer (details below)